Application Process:

In order to purchase a puppy from Hickory Hollow Llewellin Setters (HHLS) the first thing we need is for you to fill out our Application so that we can get to know you. We only sell our puppies to approved buyers who have been through our screening process.

It is also a good idea to review our standard purchase contract prior to submitting an application to insure at the time of purchase you will be agreeable with the terms.

Please fill out and submit our online Application using a personal computer. To get started, click on the Application button below.

Once we receive your information, we may get back to you and conduct a short informal interview. If accepted, you will be placed on our "approved " list and will be allowed to select a puppy from any current or future litter that you desire.

• NOTE: Approval or Disapproval of an application is solely at the discretion of HHLS. We are under no obligation to discuss why an application was not approved.

• NOTE: The buyer(s) must be the person(s) who will own the dog. We will not sell a puppy for the purpose of a gift to an unsuspecting third party. Dog ownership is a huge responsibility, one that must be carefully considered and then committed to for the life of the dog.

$200 - A deposit will secure a pre-reservation for a future litter or reserve an available puppy from a current litter.

Once you have decided you want a Hickory Hollow Llewellin Setter, we recommend putting down a deposit to secure your reservation at least 6 months to a year in advance of when you actually want a pup because our reservation lists fill up very fast.

Placing a Deposit

If you want a pup from a current or future litter, a deposit will secure your reservation for a pup and also your position in the puppy pick order (see also Puppy Selection).

On the rare occasion that we have available pups in a current litter, please notify us as soon as possible if you see one that you want because they won't last long! Once we have your deposit in hand, we will mark the puppy as "RESERVED" on our website.

At the time of deposit, we need to know:

     - which litter (or puppy) you are interested in (based on a specific Litter ID, parent or bloodline, pup name), and...

     - which gender you prefer.

Specifying puppy gender preference:

• If you want a specific gender, no exceptions, then please indicate "male only" or "female only" when placing your deposit.

• If you really want a female, but would take a male if there was one you like when it is your turn to choose, please indicate "either-pref female" or vice versa, "either-pref male".

• If it doesn't make a difference which gender pup you take, or if you are on the fence between male or female, then indicate "either".

Please be conscientious about choosing your gender option when placing your deposit. We take a certain number of pre-reservations per litter based on gender preferences for deposits already received. All deposits are acknowledged with a receipt.

Deposit Status

Pending

Once you've committed to sending us a deposit, your reservation position in the list will show as PENDING until the deposit is received. Pending deposits expire after one week if your deposit is not received and then the reservation spot  opens back up for first come/first served.

When a deposit is Refundable

Breeder unable to deliver: 100%

Deposits placed on a future litter where you do not end up with a pup due to an infertile mating, small litter size or specific gender preference will be refunded in full or can be rolled forward to another litter without penalty.

Buyer back out: 50%

Deposits placed on future litters where your plans have changed will be 50% refundable up to the point the litter is born. You may also opt to roll your deposit forward to a future litter without penalty if transferred before the litter is born.

When a deposit is Non-Refundable

Reserved litter has been born: 0%

Deposits which were placed in advance for a litter that has since been whelped become non-refundable at the point the litter is born. At that point, we have turned away other potential clients due to a full reservation list. Special circumstances will be taken under consideration and you may roll your deposit forward to another litter, however it will remain non-refundable.

Deposits placed on a current litter or specific available puppy are non-refundable.

Rolling a deposit forward

Deposits for puppy reservations can be rolled forward at any point in the process according to the policies above.  Please take into consideration that when rolling a deposit forward our puppy pricing may increase on future litters and thus we cannot guarantee our currently published puppy prices will remain the same as when your deposit was remitted to us.

Buyer Back-outs

A buyer back-out may cause complete forfeiture of a deposit, without an ability to roll forward, and/or banning of future reservation priveledges. Frankly it is a pain in the neck to deal with backouts, even when we have a waiting list. It’s a pain for us and those unexpected buyers who are waiting. We do understand every situation and reason is different, and each case of buyer back-out will be handled individually.

$1600-$2000 (male or female, any color) Litter pricing will be published within the specific litter's advertisement on our "Puppies" page.  Pup pricing may vary per litter due various circumstances. Upon proof of documentation, buyers shall be reimbursed $200 if their puppy is spayed or neutered within the first eighteen months of ownership

We reserve the right to change advertised pup pricing as needed per litter.

By law, we are required to collect state sales tax in the amount of 7.5% for all pups sold and delivered within the state. This amount will automatically be added to all invoices. Sales Tax will not be added to pups who are air shipped or delivered outside of the state.Prior to delivery, an itemized invoice will be sent out to all clients showing any receipts and the total balance due including state sales tax (if applicable). The deposit and any installment payments made will be subtracted from the invoice total, and therefore only the remainder will be due at the time of delivery (if any).

The entire balance due on the invoice must be paid in full before the puppy can leave Hickory Hollow. If the pup will be shipped by air, we require the balance due to be paid at least two days prior to the scheduled ship date. Adhering to these terms will avoid shipping delays.

Payment Options

We will gladly accept the following forms of payment (any fees associated with a payment method shall be paid by the buyer):

• Cash

• Certified Bank Check

• Credit Card - We accept all major credit cards for your convenience. Payments via credit card are only taken over the phone or in person. We do not accept credit card numbers via email.

• Personal Check - For Deposits ONLY!

  All checks should be made out to "Hickory Hollow Llewellin Setters, LLC".

  We DO NOT accept personal checks on the day you take your puppy home.

• Venmo - Send to @HickoryHollowLlewellinSetters (profile pic is our HHLS logo).

• PayPal - Through PayPal send to jeffrey@hickoryhollowllewellins.com.

When

Puppy selection happens when the pups are 6 weeks old. At this age it will be easier to evaluate conformation, amount of ticking, personality, natural instincts and overall health of the puppy.

Puppy selection is done in the order of deposit receipt date by sex. We will contact folks on our reservation list from top down and ask for your selection. If you initially indicated a desire for a certain sex your selection will be specific to that sex. At that time we can discuss any questions or concerns you may have and if you're undecided, we can help pair you with a pup we feel would fit your lifestyle best based on the qualities you're looking for in a pup. Our goal is for all folks with reservations to end up with a pup of their first or second choice if possible.  The entire process should take less than one week to complete, but most times puppy selection is completed within the first day or two.

Where

Clients are welcome to come to Hickory Hollow to make a puppy selection in person, however it must be before or during the planned selection week. If you are planning to visit us, please make prior arrangements well ahead of time so that we may schedule an appointment that works for both of us and to minimize delays in the process.

If you cannot make it here in person to select your pup, we are happy to discuss your needs and match you with a pup that best fits your desires.

How

1. During selection week, all clients who have a reservation in order of deposit receipt date will get to indicate a choice for a specific puppy or puppies.
   Those puppies will then be marked as "RESERVED".

2. If there are any remaining puppies after all our reservation holders have made their choices, those pups will become available on a first come, first served basis.  
   Those puppies will then be marked as "AVAILABLE".

3. A status of "PENDING" will be used to mark an available pup as being on temporary hold for a client who has given us a verbal commitment saying they want the puppy and until the deposit is received. Upon receipt of the deposit, the pup's status will be changed to "RESERVED". If the promised deposit is not received within one week, the puppy's status will again become "AVAILABLE".

*NOTE: Hickory Hollow reserves the right to select pups from any litter at any time to keep or to sell with a breeding contract in order to perpetuate and preserve our bloodlines. As owners of the litter, Hickory Hollow may exercise this right without prior notice and even in such cases where all reservations for the particular litter have been filled.

All pups can go to their new homes at 8 weeks of age or after.

Puppies will be fully weaned and eating dry kibble by the time they go. We have found that our pups are not only strong and healthy enough to leave at 8 weeks, but are fully ready to embark on a new life, doing fun and exciting new things.

Options

• Pick Up at HHLS - We prefer that the puppies are picked up here at Hickory Hollow in person. With most of the pups all leaving at the same time, it is important to contact us prior to the delivery date to schedule an appointment to pick-up your pup. We schedule appointments at 2-hour intervals to ensure your scheduled time slot will allow us to personally spend enough time with you going over your paperwork and answering any questions you may have. It will also allow you to see our place and meet the other pups and their parents before our next appointment arrives.

  • IMPORTANT NOTE: We must ask that when you come to Hickory Hollow either for a puppy visit or puppy pickup that you please DO NOT bring any pets from home. This is for the health and safety of our pups and adult dogs, we cannot allow your pet on our property at any time. The introduction of foreign pathogens picked up at rest stops or dog parks along the way could be devastating to our animals and our business and therefore we cannot take that risk. Therefore, we RESPECTFULLY but ADAMANTLY request that you please leave your pets at home. So if you show up with a pet in your vehicle you will be asked to leave immediately. We appreciate your understanding and compliance with this rule.

• Personal Delivery - In the event you cannot make it here to pick up your pup, we will bring him/her to you. We are willing to deliver subject to standard mileage charges plus personal time paid at the buyer's expense.

• Air Shipment - At this time, we are not considering this as an option. Since we can’t control the conditions they will be traveling in, we are not comfortable sending them home on a commercial flight. If this is an option you would like us to reconsider, we can discuss this more when the time comes.

• Boarding - In the event your puppy stays at Hickory Hollow past 9 weeks of age, we will board your puppy for you at a rate of $15/day until your scheduled pick-up appointment or delivery date. Puppies must be picked up or delivered by 10 weeks of age.

 At the time of delivery, all of the bulleted items will be included.

• You will receive a Llewellin Setter puppy of your choosing that will have a strong instinct to hunt and point birds. Your puppy will be bright-eyed and bushy-tailed and full of playful energy! (Well, maybe not "bushy-tailed" just yet, but that will come with age!)
  
  Puppy services include:

  • front dew claws removed at day 2 or 3

  • dewormed on weeks 2, 3, 4 and 6 (pyrantel pamoate)

  • vaccinated at 6 and 8 weeks (Distemper/Parvo - DPv)

  • fecal analysis at 6 1/2 weeks

• You will receive an original copy of the purchase contract signed by both parties (Buyer and Seller). This legally binding contract puts our Health Guarantee in writing and details our expectations of the buyer regarding the pup's follow-up health care, Breeding Rights, Field Dog Stud Book name registration, Housing Requirements and our policy on Transfer of Ownership. To view more details of this contract, click on the image of an actual document to the right or read about it below (view now).

• Your puppy will be eligible for registration as a purebred Llewellin Setter with the United Kennel Club Field Dog Stud Book (FDSB).
  It is totally up to you whether you want register your dog. The FDSB does require a minimal charge associated with their registration process.

• You will receive a four generation pedigree for your puppy. This is an accurate HHLS issued pedigree certificate showing the ancestry of your puppy going back 4 generations.
  If you would also like to have an official FDSB pedigree, this can be ordered through the American Field at the same time your dog is registered.

• You will receive an HHLS issued birth and development certificate for your puppy. This birth certificate includes stats on your puppy such as birth date and time, gender, birth order in the litter, and birth weight. It also includes developmental milestones and details about the sire and dam.

• You will receive a pamphlet containing your pup's health record. This brochure details your puppy's medical history and includes information such as vaccination dates and type given, deworming by date and medication used, fecal analysis results, your puppy's unique 15-digit microchip number (if applicable) and any vet visits your pup may have had. The pamphlet is the size of a business envelope which you can take along with you to your veterinarian to record future visits.

• You will receive care package which includes a fleece blanket of your choosing with familiar scent, a nylon puppy collar of your choosing, and a small bag of puppy food.

• You will receive the following materials containing some valuable information for your current & future reference.

Welcome Letter / Next Steps - This letter welcomes you to the Hickory Hollow family and outlines a list of important things that you need to know or remember to do after you get your pup home.

House Training  - This informative sheet contains tips on the Do's and Don'ts of house training your new puppy. Hopefully this information will provide you a great start in that department.

Puppy Necessities - This sheet provides information on all kinds of product recommendations for your puppy, such as grooming tools, type and size of kennel to buy, best types of toys for Llewellins, etc.

Spaying or Neutering - This sheet provides information about spaying or neutering your puppy, time frame for when the procedure should be done and the health benefits of doing so.

Microchip Information & FAQs - This sheet provides some frequently asked questions about microchipping and some Fact/Fiction details.

Optional Services:

United Kennel Club FDSB Registration:

• For those who would like for the puppy to be registered as a purebred Llewellin Setter with the United Kennel Club Field Dog Stud Book (FDSB), we will help to make this a hassle-free process for you. Since the Application for Registration requires our signature as well as some specific litter information, we will fill out all the necessary paperwork and submit it to the United Kennel Club Field Dog Stud Book on your behalf to register the puppy in your name.  The registration papers and pedigree (if desired) will be issued to you and also returned to you by the United Kennel Club Field Dog Stud Book. Registration and Official Pedigree are subject to the United Kennel Club Field Dog Stud Book’s processing fees schedule and are to be paid by the buyer. These fees will be included in your invoice, then passed directly to the United Kennel Club Field Dog Stud Book. Fees from the United Kennel Club FDSB are subject to change without notice.

  • United Kennel Club Field Dog Stud Book Registration Standard with 3 Generation Pedigree - $30.00

  • United Kennel Club Field Dog Stud Book Registration Standard with 4 Generation Pedigree - $34.00

AKC Registration:

• For those who would like for the puppy to be registered as a purebred dog with the American Kennel Club (AKC), you must first establish registration with the Field Dog Stud Book (FDSB) and obtain an official pedigree. Since FDSB is considered by the AKC as an "acceptable domestic registry", the AKC will allow you to register your pup as an English Setter using their "Open Registration" process, regardless of the fact that the parents and the litter was not AKC registered. For more information on Open Registration, please check out the AKC website at the following link:  http://www.akc.org/register/open-registration/. The AKC does not recognize the Llewellin Setter as a unique breed like the FDSB, therefore your dog can only be registered with AKC as a purebred English Setter.

Microchipping:

All pups are microchipped before they leave HHLS.

We use NanoCHIPs. These microchips are the best of the best; they're very tiny, at 1.25 mm, and they are inserted just under the skin between the shoulder blades like a routine vaccination. These microchips also have the patented Bio-C Anti-Migration feature to help ensure that the microchip stays in place and does not migrate so it can be easily located and scanned by most types of microchip scanners.

You must register your microchip to insure its unique 15-digit identification number is linked to you as your puppy’s owner. We recommend registration through HomeAgain Pet Recovery. The cost of this service is typically around $25 annually. If you do not register the microchip placed in your pup, there is no guarantee the pup will be linked to you in the future if it is lost and found.

Terms and Conditions: 

For a full disclosure of our terms and conditions, please read our standard purchase contract.

Health Guarantee

 Our responsibility

• We guarantee that upon delivery, the buyer will be provided with a happy and healthy Llewellin Setter puppy.

• The puppy will be clear of any compromising medical issues, will be completely weaned and eating dry kibble, the dew claws will have been removed, and s/he will be up to date with our anti-parasitic program at delivery time.

• If the pup has any known issues at the time of sale, HHLS will disclose any pre-existing conditions to the buyer before purchase and the condition will also be noted in an Addendum to the Purchase Contract.

• We guarantee the pup to be free from crippling hip dysplasia for the first 36 months of the pup's life.

• We guarantee the pup to be free from juvenile cataracts resulting in blindness for the first 36 months of the pup's life.

• We guarantee the pup to be free from any congenital health conditions for the first 24 months of the pup's life.

Hips (Canine Hip Dysplasia - CHD)

Our guarantee covers the unfortunate cases when dogs are afflicted with a debilitating or crippling case of CHD which keeps them from living a normal life and for which their owners may have additional medical bills throughout the dog’s life because of the condition. The term "crippling" can be described by the following conditions: painful hips, difficulty rising from laying down position, swaggering gait, lameness of rear limbs, lameness after heavy exercise, reluctance to stand on hind limbs, reluctance to climb stairs, pain during manipulation of hips, and decreased range of motion of hips.

While we can ensure the parents of a litter are CHD free, we cannot control the nature of genetics. The disease cannot be completely eliminated through selective breeding, and therefore it is a mathematical probability that a small percentage of our pups may carry the disease. Most of these dogs will have very mild cases of dysplasia and never display any outward signs of the disease. The only way one could tell they are afflicted is by having x-rays evaluated by a trained professional. Those cases are not covered by our guarantee as these dogs can still lead normal, pain-free lives.

Eyes (Juvenile Cataracts)

Cataracts are opacities of the lens or capsule around the lens of the eye which can be hereditary or can be caused by trauma or old age.  We guarantee our pups against the hereditary type of cataracts which may cause complete blindness by the young age of 2 or 3 years old.

There are some bloodlines in the Llewellin Setter that have shown a higher percentage rate of pups with juvenile cataracts, moreoften this condition has been seen mainly in Blizzard lines. Luckily, none of our Bondhu pups have ever had the condition.

Health Guarantee Terms

In the event that the pup should develop crippling hip related problems due to dysplasia or the formation of cataracts which cause blindness within the first 36 months of life, the buyer may choose one of the following options:

• Provide the buyer with another discounted puppy of choice from an unreserved litter.

• Provide a partial refund of the original purchase price of the puppy which shall be determined on a case by case basis.

In order to take advantage of the guarantee:

• We would require a written statement from the diagnosing veterinarian as to the severity of the dog's condition and the prognosis.

• The diagnosing veterinarian must be a licensed DVM in the state where they are practicing and cannot be a family member of the buyer, whether by blood or marriage due to conflict of interest.

• We reserve the right to gain a second opinion on the diagnosis at our expense.

• If there is any question regarding the identity of the dog, we may require DNA testing to substantiate that the puppy was one of ours before we will fulfill our guarantee.

In the event the pup should develop any other genetically related condition or illness within the first 24 months of life, Hickory Hollow may reimburse the buyer for a portion of costs incurred in reaching a diagnosis and/or treatment and will be determined on a case by case basis. Our guarantee limits our liability and shall never exceed the purchase price of the dog.

Buyer responsibility

• Have the puppy checked by a licensed veterinarian within 7 days of delivery. Failure to schedule a post-purchase exam within the allotted time period will void the refund or exchange policy outlined below.

• Have the veterinarian run a fecal check for intestinal parasites during the initial veterinary visit and continue with the puppy's anti-parasitic regimen if necessary.

• Send a copy of the examination record to us within one week following the post-purchase exam.

• Continue the puppy's vaccination series in order to build-up full immunity. A series of three boosters are required spaced at approximately 4 weeks apart. We have given the first puppy shot at 6 weeks. Next boosters are required at 10 and 14 weeks to build the puppy's immunity to a safe level. DO NOT TAKE YOUR PUPPY TO COMMUNITY DOG-FRIENDLY PLACES UNTIL FULLY VACCINATED or you run the risk of your puppy picking up a deadly disease. Vaccinate as an adult regularly thereafter.

• Provide ongoing and regular veterinary care as well as the proper daily maintenance to sustain the dog in good health throughout his/her lifetime, including (but not limited to) feeding a premium performace breed dog food for proper diet and nutrition, providing the opportunity for an adequate amount of exercise daily, regular vaccinations, heartworm preventative and dental hygiene.

• Spay or Neuter your puppy according to your veterinarian's recommended age.

Refund or exchange policy (due to health issue only)

• If a critical congenital or life threatening health related medical issue arises during initial veterinary examination that is clearly attributable to us, a full refund or replacement (if one is available) may be given upon returning the puppy within 3 days of the veterinary visit, along with a written diagnosis from the attending veterinarian as to the nature of the issue.

• If a critical congenital condition or life threatening health related medical issue does exist but you decide to keep the puppy, you will be responsible for all veterinary bills thereafter. A partial refund of the full purchase price may be given as we see fit if you are willing to keep a special-needs puppy. We understand at that point emotional bonds probably have already been established.

• HHLS reserves the right to pay for a second veterinary opinion before refunding or replacing a puppy. Should the second veterinarian not concur with the original diagnosis, a third veterinarian will be consulted, mutually chosen by the purchaser and us to protect both parties interests. The third consult costs will be split between parties.

• All dogs that will be shipped must have a veterinary exam and issued a clean bill of health BEFORE flying, thus fulfilling the initial veterinary health check portion of our agreement and also eliminating the issue of having to return the puppy via air shipment.

• We cannot be held responsible if your puppy becomes sick after your initial veterinary visit. It is up to you to maintain the pups health and well-being. We highly recommend keeping your puppy away from other unfamiliar dogs in community places until your pup has been fully vaccinated.

• Our liability is limited to, and shall in no event ever exceed the purchase price of the dog involved.

Performance:

We guarantee that your puppy has been bred with the intent to produce an intense pointing instinct. Your pup will have a strong potential to be a wonderful family and hunting companion.

Since we cannot be there to coach and guide the dog as it grows up, that part's up to you. We can't be held responsible for inadequate training or poor ownership practices. Gunshyness is usually MAN-MADE, you MUST know how to properly train your dog for the field and condition it to the gun. We will do everything possible here to noise condition your pup for the future. However it's easy to accidentally blink a dog and very difficult to rid the behavior once instilled. Introduce young dogs to the gun slowly and with caution.  The dog will only turn out to be as good as the amount of time you put into the dog.

If you are not capable of field training, hire a professional gun dog trainer to do that for you. They will have the equipment and the ability to put live birds in front of your dog and provide real-life field experiences. CAUTION: Not all field dog trainers are qualified to work with Llewellins. Do some reasearch of your potential trainer, learn what other breeds they train and what their training methods are. It would be best to find a trainer familiar with Llewellin Setters, you will come out miles ahead!

We hope that you, as the new owner, will be committed to training, conditioning and bringing up your pup to be the best dog that s/he can be; to be the kind of dog that any owner would be proud of.

Naming Your Puppy:

We are proud of our dogs and their pedigrees and in order to help us identify our dog's progeny in the future, we require all of our FDSB registered puppies (and any subsequent registry such as AKC) to use our registered kennel name of "Hickory's" in the pup's official registration name.

The name can be a maximum of four words or initials and up to 24 characters long, not including spaces or punctuation. The owner may add three more words and 16 characters to the full name.